MAKE THE MOST OF GOOGLE'S DATA RETENTION APP

What is Google Vault?
Google Vault comes bundled with the Business Plus and Enterprise plans of Google Workspace. Its primary goal is to retain, search, and export organization data from select apps.

Retention policies: Google Vault is used to define retention policies that are automatically applied to select apps for an entire domain or specific units. The process ensures that no data subject to a legal hold is deleted and reduces the risks of noncompliance. Retention rules on how long data should be retained are set by the Google Workspace super administrator.

Legal hold: Google Vault is used to place legal holds on user data from specific apps as required. Data is preserved and will not get deleted when placed on hold. Though both holds and retention rules preserve data, the former is typically created in response to investigations or legal issues. Holds can be applied to individual accounts which is not possible in case of retention rules. Holds also take precedence over retention rules.

Find relevant documents: EDiscovery tools allow authorized users to search, hold, and export data for further analysis. Exports contain a copy of the data, metadata linking to individual users, and corroborating information to prove that exported data matches that stored in Google's servers . 

Access control and auditing: Organizations can control who can access Vault and the actions available to them. This restricts Vault data to authorized users.

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There's no impact to Google Vault even if a user has exceeded Google Workspace storage limits. The user, however, will not be able to send or receive new email messages. The account will also experience degradation.